View Stock Counts in ShipStation

There are three ways to view your stock counts in ShipStation. The viewing methods depend on which inventory method you use:

  1. View External Inventory Counts,

  2. View Internal Inventory Counts (or stock levels) at the product level and order levels, or

  3. View Total Available Inventory Counts

View Stock Counts From External Sources

Once you've connected to your external inventory and set it as an inventory source for a Ship From location, you can view your stock counts directly on each order.

External Inventory Levels Unrelated to Product Details Inventory in ShipStation

External inventory linked to Ship From Locations is not related to stock levels in Product Details > Inventory Settings.

View Stock Counts From Internal Inventory

You can now view your inventory stock levels at the product level , the order level, as well as via the shipping sidebar.

View in the Products Grid or Details

View in Order Details

View Total Available Inventory Counts

You can also view the total available of all of your inventory counts. Find this count in the Total Available column in the Products grid. This column displays the total available inventory counts for a product from all internal and external inventory sources. In the column header, it also displays the last time those inventory counts were updated.

Product Records Must Include SKUs

ShipStation's Total Available Inventory count only supports products that have SKUs. Products with a listing name but no SKU will not show in Total Available counts.

The total available count will show on the Products page in the Total Available column. When first enabled, the column will appear as the farthest right column of the Products grid.

GIF of Total Available inventory column. Info icon shows last update's date & time, product count by source

Hover over the Info icon: White letter 'I' on blue circle icon in the Total Available column header to see when the Available Inventory was last updated.

Product Page: Shows Info icon and last update for Total Available Inventory

Click the product's quantity in the Total Available column to see the stock counts from each inventory source.

Total Available Inventory count popup. Red boxes show product counts by source

What Sources are Compatible with Total Available Inventory?

The Total Available column (formerly known as Aggregate Inventory) will show only if you have a compatible Inventory source connected. As this feature is rolled out, ShipStation will progressively add the sources listed below to the feature.

If your inventory source is not in this table, the Total Available column will not display in your Products grid.

Stores and Inventory Solutions

Fulfillment Providers

  • ShipStation Internal Inventory

  • Shopify

  • BigCommerce

  • SkuVault*

  • StitchLabs*

  • Amplifier*

  • FBA*

  • ShipWire*

* Integrations to be enabled soon.

The Total Available column display is quite different than the inventory we display on the Inventory section on the Products page (ShipStation internal inventory only) and the inventory we display in Order Details (specific to 1 inventory source set in the Ship From Location set for the order). It is quite possible that the quantity displayed in this column could be different than the quantity displayed in your Order Details.

Total Available displays the aggregate of all of the inventory sources you have connected, while the Order Details displays inventory from one specific source. When you select an order it will show the inventory from that one inventory source, not the aggregate.

Note

It is possible for you to have only ONE inventory source and that the count will match in both the Total Available column and Order Details.

Total Available Inventory: Sample Workflows

In the sample scenarios below, we use Shopify as an example of a compatible inventory source.

  1. One Product, One Supported Inventory Source: In this example, you have inventory for Product A. You exclusively track inventory for Product A via Shopify (a compatible inventory source), and you have 50 units of Product A inventory in your warehouse there. The Products grid should display 50 units under the Total Available column for Product A.

  2. One Product, Two Supported Inventory Sources: In this example, you have inventory for Product B in two supported places. In ShipStation’s Internal Inventory, you have 50 units of Product B available. Via Shopify inventory at a warehouse, you have another 75 units available. So, on the Products grid under the Total Available column for Product B, the count should display 125 units.

  3. Mix of Supported/Unsupported Inventory Sources: In this example, you are connected to both Shopify and Unsupported Inventory. The Total Available column will not be displayed for you because we do not support Unsupported Inventory counts in this column yet.