Set Up ShipStation's Internal Inventory

Explains what ShipStation's internal inventory feature is, how to set it up and prepare ShipStation to deduct inventory, and how to enable inventory tracking.

ShipStation's internal inventory management allows you to set your product inventory levels in ShipStation and track those stock counts as you ship out your orders.

You can also add your product's inventory locations to your packing slips. With ShipStation's First In/First Out allocation method, you can be sure you are picking the right item(s) for each shipment every time. Review the Internal Inventory Settings article for details on how to add Inventory Locations to your packing slips.

Once you've decided ShipStation's internal inventory is right for your needs, you can set it up in ShipStation with these few basic steps:

  1. Create an Inventory Warehouse.

    This process includes adding an inventory warehouse to ShipStation, and the optional steps of creating a warehouse layout and specifying inventory locations.

  2. Link your Inventory Warehouse as an Inventory Source to the appropriate Ship From Location.

  3. Review your Inventory settings and enable tracking.

Follow the instructions in each section below to successfully set up your inventory in ShipStation. Once you’ve completed these steps, move on to the Set & Manage Stock Counts article to learn how to set your initial stock levels.

Inventory Management Setup Demo Video

This video demonstrates how to set up ShipStation's internal Inventory Management solution.

ShipStation Legacy Layout

This content features ShipStation's legacy layout and may not exactly reflect your current ShipStation layout experience.

How To Set Up an Inventory Warehouse

Review the sections below and learn how to:

  1. Create an Inventory Warehouse

  2. Create a warehouse layout (optional)

  3. Specify Inventory Location (optional)

In order for ShipStation to track your stock levels, you need to create at least one Inventory Warehouse and link it as an Inventory source to one of your Ship From Locations. Think of this as the physical location where you store your inventory.

You can also configure your Inventory Warehouse to mirror your actual warehouse layout (for example, if your warehouse is separated into aisles, rows, and bins). By adding Locations, you can have ShipStation show specifically where each item is located (for example, Toy A is located in B-24-7).

Add an Inventory Warehouse

Create a Warehouse Layout

Tip

This step is not required before you start using inventory, but is helpful if your products are located in clearly defined locations within your warehouse.

Specify Inventory Locations

Create Layout During Inventory CSV Import

If you import your new stock levels via CSV, you can also create the layout and specify locations in bulk via CSV using the alternate method outlined in the Set Your Initial Stock Levels article.

Link Inventory Warehouse to Ship From Location

Every shipment in ShipStation must have a Ship From Location. By linking an Inventory Warehouse to a Ship From Location, ShipStation can allocate and deduct inventory within the warehouse.

A Ship From Location can only be linked to one Inventory Source at a time, so as long as an order has the right Ship From Location selected, you’re all set!

You can, however, use the same Inventory Warehouse as the Inventory Source for multiple Ship From Locations. This is useful if you have the same SKU in multiple locations. Using multiple Ship From Locations in this way will allow inventory to deduct from the correct place.

Set Inventory Source

Enable Inventory Tracking

Before ShipStation will start deducting inventory from your products, you must enable the inventory tracking option. You an do this step before or after you set your initial stock levels.

Note

If you enable this setting before completing the basic set up process, you'll likely get many warnings and errors about not having any stock.